Alness Insurance

Services

LLC

PRIVACY POLICY

We value your relationship with us, and know that respect of your privacy is a foundation of that relationship.  As a commitment to this foundation, we do not disclose any non-public information you share with us.  Furthermore, we strive to safeguard this information in order to protect your right to privacy and we will continue to review our policies and practices and maintain the security and confidentiality of non-public information.


TYPES OF INFORMATION WE COLLECT

We collect only the information necessary to consistently deliver responsive, high quality service and to fulfill legal and regulatory requirements.  The sources and types of information collected may include demographic, payroll, banking data, Social Security numbers or other identification, email addresses as well as any other additional information to process transactions, respond to inquiries, and fulfill administrative services requirements. 


PARTIES TO WHOM WE DISCLOSE INFORMATION

Access to client and customer information is strictly limited.  We do not disclose any non-public information obtained in the course of our relationship unless required or permitted by law, or if necessary to fulfill our contracted administrative services.  Permitted disclosures include, for instance, providing information to our employees who need to know the information in order to perform administrative services, and in limited situations, to unrelated third parties as permitted or required by law, for example, to protect against fraud, to protect the confidentiality or security of our business records, or to comply with applicable legal requirements.  In all such situations, we stress the confidential nature of the information being shared.  Information will not be distributed or shared for marketing purposes or for any other purpose outside the scope of our business requirements. 


PROTECTING THE CONFIDENTIALITY AND SECURITY OF PARTICIPANT INFORMATION

We retain records relating to the services we provide so that we are better able to assist you.  In order to guard the information, we maintain physical, electronic, and procedural safeguards to help protect your information from loss, misuse, unauthorized access, disclosure, alteration, or destruction.


HIPAA COMPLIANCE

Alness Insurance Services LLC conforms to all federal and industry regulatory requirements that pertain to the services it provides, including HIPAA/HITECH compliance.  Alness Insurance Services LLC has established appropriate technical and physical safeguards to prevent Personal Health Information from intentionally or unintentionally being used or disclosed in violation of HIPAA's requirements.  Technical safeguards include limiting access to information by creating computer firewalls.  Physical safeguards include locking doors or filing cabinets as necessary and limiting physical access to non-employees, for example.